Everything you need to run your church, in one place.
Shekinex unites every ministry - members, attendance, giving, prayer, service planning, welfare, and live broadcasting - into one AI-powered platform. This guide walks through every feature, step by step.
Introduction & Setup
In a few minutes your church can be fully set up and ready to receive its congregation on Sunday. Here is how to begin.
Create your account
Visit shekinex.com and choose Start free. Enter your name, your church name, and your email. Your workspace is created instantly, and you become its first Church Admin.
Confirm your email
Check your inbox for a verification link. Confirming your email secures your account and unlocks password recovery.
Complete your church profile
Open Church Settings and add your contact details, address, website, timezone, and church logo. This appears across your workspace and on public pages.
Invite your team
Add your pastors, department heads, finance officer, and media team, and assign each the right role. Everyone signs in to the same workspace.
Add your members
Begin building your registry in Members - capture a photo, contact details, group, and department for each person.
Go live on Sunday
Print your attendance QR code, share your prayer wall link, and open your Dashboard. Your church is now running on Shekinex.
Dashboard
Your church at a glance - the first screen you see each time you sign in.
What you see
Key figures
Live counts of members, recent attendance, and giving, drawn from your real data - never sample figures.
Upcoming programs
Your next services and events, pulled straight from the Programs module.
AI insights
Plain-language observations - attendance trends, members to follow up, welfare ready to disburse.
Making it work for you
A fresh workspace starts empty
A brand-new church shows zeros until you add real data. This is expected - the numbers grow as you record members, attendance, and giving.
Personalised greeting
The Dashboard greets you by name and reflects your own church - not a demo.
Quick navigation
Use the sidebar to jump to any module. Your most-used areas are always one click away.
Roles & Permissions
Shekinex uses seven roles so each person sees only what concerns their ministry. Sensitive areas are protected by design.
| Role | What they can do |
|---|---|
| Church Admin | Full access to every module, church settings, and team management. Usually the senior pastor or administrator. |
| Pastor | Access to people, ministry, prayer, counseling, and welfare. Can approve requests and view reports. |
| Department Head | Manages their own department members, groups, rosters, and programs. |
| Finance Officer | Manages the Finances and Welfare modules - accounts, ledger, and benevolence workflow. |
| Media Team | Manages the media roster and duty scheduling, and supports broadcasting. |
| Counselor | Access to the confidential Counseling module and prayer requests. |
| Member | A basic account for check-in and personal engagement, with no administrative access. |
Trial & Subscription
Every new church begins with a full-featured free trial. Nothing is locked, and no card is required to start.
Your free trial
Full access
Explore every module with your real church data during the trial period.
No card to begin
Start immediately - add payment details only when you choose to subscribe.
Your work is kept
Subscribing keeps everything you created during the trial intact. Nothing is lost.
Subscribing
Choose a plan
Pick the plan that fits your church size and number of branches.
Local payment methods
Pay by card or local rails. Your subscription activates as soon as payment is confirmed.
Upgrade any time
Move to a larger plan whenever you need more capacity or branches.
Members
Your member registry is the heart of Shekinex - a living record of everyone in your church.
Adding members
Capture a photo
Add each member with a photo, taken live from your device camera or uploaded. Photos are stored privately and securely.
Full details
Record name, phone, email, gender, birthday, group, department, and membership status.
Works on any device
Register members from a phone or tablet at the welcome desk - no special hardware.
Managing your registry
Search and filter
Find anyone instantly by name, or filter by group, department, or status.
Groups & departments
Assign members to fellowships and ministries so rosters stay current across the app.
Status tracking
Mark members active or inactive to keep an accurate picture of your congregation.
Birthdays
Never miss a member special day. Birthdays surface automatically from your member records.
Automatic radar
Today, this week, this month
See who is celebrating, drawn from each member birthday field - no manual list to maintain.
Pastoral care
Reach out on the day
Send a call or message so every member feels seen and valued by the church family.
Visitors
Turn first-time guests into members with structured follow-up from the moment they arrive.
Capturing guests
Record the visit
Log a guest name, contact details, visit date, and how they found you.
Notes
Add anything worth remembering - a prayer need, an interest, a connection to a member.
Following up
Structured pipeline
Track each guest through follow-up until they belong, so no one slips through the cracks.
Convert to member
When a guest joins, bring their details into your registry without re-typing.
Connect Cards
Digital connection cards replace paper slips - decisions, prayer needs, and interests flow straight in.
Shareable link
Fill in from any phone
Share a connect card link on screen, in the bulletin, or by message. Anyone can complete it.
Everything in one place
One tidy list
Salvation decisions, prayer requests, and enquiries collect in one list for your team to action.
Groups
Fellowships, cells, and ministries with live rosters - youth, men, women, choir, and special-interest groups.
Creating groups
Any kind of group
Set up home cells, age groups, departments, or interest-based fellowships.
Assign a leader
Name a group leader so responsibility is clear and communication has a home.
Live rosters
Add members
Build each roster from your registry. Members can belong to more than one group.
Always current
Rosters update everywhere as you add or move members.
Children's Ministry
A protected module for your children classes and workers, built with safety in mind.
Classes & workers
Organise by class
Manage children classes and the workers assigned to each.
Restricted access
Limited to authorized roles - children records stay protected.
Safety first
Secure check-in on the roadmap
Secure parent check-in and tagging are being added, so children are only released to the right guardian.
Programs
Every service and event in one calendar - and the source of your Dashboard Upcoming Programs.
Planning events
Schedule anything
Services, midweek meetings, conventions, crusades, weddings - with date, time, and venue.
Assign a lead
Name who is responsible for each program so everyone knows their part.
On your Dashboard
Live widget
Your next programs appear automatically on the Dashboard, keeping the team aligned.
Service Planning
Plan each service minute by minute with an ordered run sheet - so Sundays flow with excellence.
Building a run sheet
Ordered segments
Add each part of the service in order - worship, welcome, offering, word, altar call - and rearrange as needed.
Assign leads & timing
Give each segment an owner and a duration.
Total runtime
Automatic totals
Shekinex adds up your segments to show total service length, so you can tighten the plan before Sunday.
Everyone aligned
Share the plan with worship, media, and ministers so the service runs seamlessly.
Attendance & QR Check-In
Count your congregation without clipboards. Take a roll call, or let members check themselves in by scanning a QR code.
Open Attendance
Go to the Attendance (QR) module for the service you want to record.
Display the QR code
Show your church QR code on a screen at the entrance, or print it for the welcome desk.
Members scan to check in
Each person scans with their phone camera and is counted instantly on the public check-in page.
Or take a roll call
Prefer to mark attendance yourself? Tick members present directly from your registry.
Prayer Requests
A prayer wall your whole community can reach - and an organised queue for your intercessors.
Public prayer wall
Shareable link
Share a link where anyone - member or stranger - can submit a prayer request from any device.
Urgent flags
Requests marked urgent rise to the top so nothing critical is missed.
For your prayer team
One organised queue
Every request lands in a single list your intercessors can work through and mark as prayed for.
Counseling
Confidential session scheduling and notes for your pastoral care team.
Sessions
Schedule & record
Book counseling sessions and keep private notes for continuity of care.
Confidential by design
Restricted access
Only pastors and authorized counselors can open this module. Sensitive conversations stay private.
Media Team
Keep cameras, sound, and streaming covered every service with a clear roster and duty schedule.
Your media roster
Team members
Maintain the list of your media department - camera, sound, streaming, slides.
Duty scheduling
Assign duties
Schedule who covers which role each service, so every Sunday is fully staffed.
Finances
Steward your church resources with a transparent, audit-friendly ledger built for accountability.
Accounts & entries
Multiple accounts
Track several bank or cash accounts, in more than one currency if needed.
Record income & expenses
Log offerings, tithes, project giving, and expenses against the right account and category.
Append-only ledger
Nothing silently deleted
Entries are permanent. To correct a mistake you post a reversal, leaving a complete, traceable trail.
Board-ready
Real accountability your leadership and auditors can trust.
Welfare
Care for your congregation with a clear benevolence workflow - request, review, and disburse with dignity.
Raise a request
Record who needs help, the reason, the amount requested, and any notes.
Review & approve
Authorized leaders review pending requests and approve or decline them.
Disburse
Mark approved requests as disbursed, keeping a complete record of the church care.
Equipment
Keep an accurate register of your church assets - from the PA system to the church van.
Asset register
Record each item
Category, condition, serial number, and last service date, all in one place.
Maintenance
Stay ahead
Track condition and service dates so nothing is neglected and budgeting for replacements is easy.
Branches
Manage every campus of a multi-site church, each with its own pastor and details.
Your locations
Add each branch
Record address, city, country, phone, email, and the pastor or leader for every location.
Headquarters
Mark one location as your main campus.
Multi-site ready
One church, many campuses
Keep the whole network organised under a single Shekinex workspace.
HR Management
Keep staff and volunteer records, roles, and departments in one organised place.
People records
Staff & volunteers
Maintain records for paid staff and key volunteers - roles, departments, and contact details.
Organised teams
See who serves where
A clear view across the church makes planning and communication simpler.
International Visits
Host visiting ministers and mission teams well, with every visit tracked end to end.
Visit records
Track the details
Log arrivals, departures, team sizes, and the purpose of each visit.
Plan with confidence
Nothing forgotten
Keep hosting, logistics, and programs organised from arrival to departure.
Daily Devotional
Feed your congregation the Word every morning by publishing devotionals to a public page.
Publishing
Write & publish
Compose each day devotional and publish it to your church public devotional page.
Reaching members
Always available
Members open the page any time for the day word. Email and messaging delivery are on the roadmap.
BlizCast Live
Broadcasting built in - stream your services to members and seekers beyond your walls.
Live streaming
Reach the nations
Integrated audio and video broadcasting, without gluing together a separate platform.
On your dashboard
One workspace
Broadcasting lives inside the same platform, so outreach stays connected to the rest of your ministry.
Reports & AI Insights
One place to understand your church - the numbers and the story behind them.
Unified reports
Everything together
Reports aggregate people, attendance, finance, welfare, and ministries into a board-ready view in seconds.
Role-aware
Each person sees the reports their role permits - sensitive figures stay protected.
AI insights
Plain-language observations
Shekinex highlights attendance trends, members to follow up, and welfare ready to disburse.
Early warning
Declining engagement surfaces before members drift away, so you can act in time.
Church Settings
Your church profile and branding, all in one place.
Profile
Contact & details
Set your church name, contact email and phone, address, website, and timezone.
Church logo
Upload your logo
Add your logo from a file or camera. It appears across your Shekinex workspace. Square images look best.
Replace or remove
Update your logo any time, or remove it, from the same screen.
Security & Privacy
Your church data is yours, and protected at every layer.
Role-based access
Seven granular roles
Each person sees only what they should. Sensitive modules are locked to authorized roles.
Tenant isolation
Fenced to your church
Every record is isolated at the database layer - your data is never visible to another church.
Audit-proof finances
Append-only ledger
Financial records are permanent and traceable, corrected only by reversal.
Safe media
Private by default
Member photos are held in private storage. Only your church branding is public, under strict controls.
Frequently Asked Questions
Do I need to install anything?
No. Shekinex runs in your web browser on any device - phone, tablet, or computer. Just sign in at your church link.
My new church shows no data. Is something wrong?
No - that is correct. A brand-new workspace starts empty. Figures fill in as you add members, record attendance, and log giving. You never see another church demo data.
Can several leaders use it at once?
Yes. Invite your whole team and assign each a role. Everyone works in the same live workspace at the same time.
Is our giving data private?
Yes. Finances and Welfare are restricted to the Church Admin, Pastor, and Finance Officer roles, and the ledger is append-only.
How does QR check-in work?
Display or print your church QR code. Members scan it with their phone camera and are counted instantly - no app required.
Can we manage more than one campus?
Yes. Use the Branches module to manage every location, each with its own pastor and details.
What happens when my trial ends?
You see a reminder with your exact expiry date. Choosing a plan keeps all your work intact.
Can I upload our church logo?
Yes. In Church Settings you can upload, replace, or remove your logo. It appears across your workspace.
Contact & Help
We are here to help your church get the most out of Shekinex. Reach out any time.